Endless Dream Vacation Club’s (EDV)  Administrative Assistant duties and responsibilities include providing administrative support to ensure smooth and efficient operation.  Primary duties will include checking in tours upon arrival at the resort.  Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.  Must become familiar with EDV’s various products, concepts, and procedures.  Must be able  to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May prepare cheques as needed.  Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Will be required to work closely with EDV’s financial consultant, executive management and all other agents and representatives of the Company.

Responsibilities

• Answer and direct phone calls
• Provide general support to visitors
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain and reconcile weekly petty cash reports
• Order office supplies and research new deals and suppliers
• Maintain contact lists

• Book travel arrangements for senior management
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Generate reports as needed or requested by management
• Manage multiple projects simultaneously
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort and distribute the mail