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Executive Assistant

Job Description

Job Overview:

Perfec-Tone is searching for an experienced Executive Assistant, preferably with legal secretarial experience, to provide personalized administrative support to our Executive Team.  As this position reports directly to our CEO and we are in a phase of growth and expansion, previous experience in working with high-level management and fast-paced business environments is a must.  Please only apply if you have this experience.

Job Responsibilities:

  • Act as the point of contact between the Executive Team and internal/external clients
  • Screen and direct phone calls and distribute correspondence
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments
  • Make travel arrangements
  • Take dictation and minutes
  • Source office supplies
  • Produce reports, presentations, and briefs
  • Devise and maintain a paperless office filing system

Job Requirements:

  • 5 years or more of proven work experience as an Executive or Legal Assistant/Secretary
  • Advanced Knowledge of office management systems and procedures
  • Advanced Knowledge of MS Office 365
  • Native English Speaker of C2 Level of English
  • Outstanding organizational and time management skills
  • Ability to multitask and prioritize daily and weekly workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification would be considered an advantage

How to Apply

Please apply here: https://perfectone.bamboohr.com/jobs/view.php?id=32
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